Time to come clean folks. What does your email look like? When was the last time you had an empty inbox? I know all to well how quickly it can get out of hand. In an average day I get well over 100 emails. I won’t even tell you how many separate email accounts I have.
For most of us we live and breathe by our inbox. It is among the first things you check in the morning, right after Facebook, of course. For some of you, you don’t know what’s on your schedule for the day without checking your inbox. And you are probably checking it constantly on your smart phone, right?
Today all of that changes, and I promise,
- you will be more organized.
- you will get more done.
- you will not implode.
- and your life will be improved.
1) Unless your job REQUIRES that you check email from a smart phone. Disable it. yes, I said it. Schedule a few times a day where you will check it. This should only take 15 minutes tops, and don’t do it on your phone, unless you don’t have a computer.
2) When you “check” your email, commit to doing something with EACH item in your inbox. If it’s a task that needs to be done, do it. If it’s something that needs to be scheduled, schedule it. If it’s junk, JUNK IT, if you think you may need it later, archive.
3) But how to organize ALLLLLL those folders. Um, get rid of them. For real you know you get confused just trying to decide where to put what. So just stop the nonsense and create one. Call it whatever you want. Any email that you may want to see again goes in it. But you ask how will I ever find what I’m looking for?? Two words, search button, its magic:)
4) Email lists: Are you getting emails from people you don’t actually read? Are you afraid to unsubscribe because you just might miss the one thing that may completely change your life? NEWS FLASH: It’s not going to happen. If you don’t truly love the content UNSUBSCRIBE, NOW.
5) If you have more than one email account you may have thought about having one forwarded to another so you only have to check one? Do this with caution and ensure that you are not just creating 2 copies of the same message to deal with (trust me I know from experience.) And be sure that if you are responding from one account that your “from” address is staying the same. You don’t want to be sending personal messages from your work account and vise versa just because you have them forwarded together.
So that is it! If you stop checking your email ALL DAY LONG and commit to taking action on each item each time you check it. I guarantee you will save so much time. FREE yourself from the smart phone email addiction. I am and I love it!
Do you have any tried and true tips for email organization? I wan’t to hear them!!